Committee Descriptions

Advertising and Publicity

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Vender Liaison:

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Secure:
- Location.
- Vendors.
- Meal menu.
Door Prizes:
- Secure and wrap door prizes including name/address of donor.
- Prepare name tags and names for door prize drawing.
- Arrange a distribution area and team.
- Determine any other door prize drawing needs.
Registration:
- Gather registrations, make assignments, and send out confirmation notices.
- Staff registration table.
- Prepare event packet for each registered attendee including an event survey form.
Facilitate flow of people from one place to another.
Determine room needs and setup for each including registration area and other non-teaching areas.
Arrange and secure speakers needs including any pre- or post-event needs (lodging, transportation, etc).
Appoint a vendor contact for before and during the event
Collaborate with Communications & Newsletter Committees to share event information

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Library Chair:

Physically organize library materials.
Perform annual inventory with assistance from Librarian.
Responsible for storage of library holdings and other MKG property.
Set up and tear down library for MKG meetings.
Assist librarian as needed.
Review library contents and discuss with the board any items suggested for removal.
Assist acquisitions chair with selection of new materials.

Librarian:

Keep records – track inventory and check-in/check-out records.
Assist library chair with annual inventory.
Send reminders to members who have checked out items before each meeting.
Provide updated inventory lists at meetings for members to reference as needed.
Provide updated inventory lists for MKG website as needed.
Review library contents and discuss with the board any items suggested for removal.

Acquisition:

Review library holdings and upcoming speaker schedule, then make recommendations for purchasing new materials.
Send out request for bid to MKG advertisers and place orders.
Responsible for acquisition budget.

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Duties:

Prepare newsletter and distribute to members in a timely manner.
Work with the board and committees or individuals as needed to secure newsletter content and mailing needs.
Publicize MKG meetings and events.
Publish meeting minutes and financial report.

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